Academic Department Assistant
Posted: 2 days ago
Liwa International School - Al Mushrif
United Arab EmiratesJob Description
Key Responsibilities
Document Control & Policy Lifecycle Management
● Act as the central document controller for Liwa Education academic and operational documentation.
● Maintain document version control, naming conventions, storage structures and filing systems across relevant platforms.
● Coordinate the administrative side of the policy review cycle, including review schedules, circulation, feedback collection, tracking of amendments, approvals and publication.
● Maintain policy review trackers and follow up on review timelines and outstanding actions.
● Ensure superseded documents are archived appropriately and current versions are clearly identified and accessible.
Curriculum & Academic Process Coordination
● Maintain and proactively monitor calendars, timelines and review schedules relating to curriculum and academic processes.
● Send reminders and follow up with schools, departments and Subject Leaders regarding upcoming deadlines, reviews and required documentation.
● Support the coordination of cyclical curriculum review processes across schools and departments.
● Maintain trackers, timelines and documentation relating to curriculum review cycles.
● Support the collection, collation and formatting of curriculum-related documentation from schools and Subject Leaders.
● Support the administrative organisation and publication processes relating to scope and sequence documentation.
● Maintain curriculum manuals and curriculum catalogues in line with approved updates and review schedules.
● Support communication and follow-up relating to curriculum review requirements and deadlines.
Assessment & Examination Administration
● Provide administrative support for assessment and examination processes across Liwa Education.
● Coordinate the organisation, storage and retrieval of examination papers and associated assessment materials.
● Maintain secure and organised electronic filing systems for assessment documentation.
● Assist with assessment scheduling, documentation preparation and communication processes where required.
Data Management & Reporting
● Extract data from PowerSchool and related systems as directed.
● Prepare spreadsheets, reports, summaries, trackers and presentation materials for leadership teams.
● Support the formatting and presentation of academic and operational data for meetings and reports.
● Maintain accurate and organised records and data files.
Training, Induction & Meeting Coordination
● Arrange induction programmes, training schedules and related logistical arrangements.
● Coordinate invitations, attendance tracking, materials preparation and meeting arrangements.
● Collect, collate and present participant feedback following training and induction activities.
● Arrange meetings relating to assessment, governance, curriculum and other Liwa Education processes.
● Prepare agendas, circulate documentation and maintain meeting records and action trackers where required.
Liaison & Communication
● Act as an administrative point of contact between schools and Liwa Education departments and personnel.
● Support communication and follow-up regarding timelines, document submissions, reviews and process requirements.
● Chase outstanding information, documentation and actions professionally and consistently.
● Support the smooth coordination of cross-school academic and operational processes.
General Administrative Support
● Create, format and quality-check professional documents, presentations, trackers and reports.
● Maintain organised electronic filing systems and administrative records.
● Support wider academic operations and administrative projects as directed.
● Undertake additional administrative duties appropriate to the role.
Experience
● Previous administrative experience required.
● Experience working with large volumes of documentation and tracking processes preferred.
● Experience using Microsoft Office 365 applications, including Sharepoint and OneDrive
Skills & Competencies
● Strong organisational skills and attention to detail.
● Ability to manage timelines and follow up on tasks effectively.
● Strong document formatting and presentation skills.
● Ability to organise documents and maintain accurate records.
● Good written and verbal communication skills.
● Ability to work professionally with multiple schools and departments.
● Ability to maintain confidentiality where require
● Ability to manage workload and prioritize effectively
Job Benefits
Job Requirements
About Liwa International School - Al Mushrif
Al Mushrif - W24-01 - Abu Dhabi, AZ, AE
Liwa is an established educational leader, recognized for providing an accessible, high-quality, American curriculum education in the United Arab Emirates for the past three decades.
Our schools and nurseries across Al Ain and Abu Dhabi offer a challenging American curriculum education, combining the essence of Emirati values with a rich set of core competencies that produces confident, resilient, and courageous young leaders.
Our students learn to develop an international mindset, grounded in local values, understanding, and appreciation. We understand the need for agility and adaptability in an ever-changing landscape and our graduating students are fully prepared to meet both national and global challenges, now and in the future.
The vision of the Liwa Family: Create a leading international school for Abu Dhabi underpinned by an outstanding and inclusive education enriched in national values.
The mission of the Liwa Family: We provide the highest standards of teaching and learning which promote critical thinking, and collaborative learning within a strong school and parent community.
Our Values
- Respect: We respect each other’s values, differences, and contributions.
- Integrity: We act with integrity and honesty with a strong sense of fairness, respect, and dignity.
- Innovation: We encourage curiosity and new ideas, and constantly strive to exceed expectations.
- Commitment: We pursue our learning with energy, determination, and the commitment to succeed.
- Collaboration: We recognize one another’s strengths and work together to achieve success.
About LISM
Situated in the thriving downtown Mushrif area of Abu Dhabi, Liwa International School – Al Mushrif offers a vibrant and holistic American international education. We understand the modern-day needs of young people and utilize them to engage our students in learning, encourage intellectual risk-taking, and pursue a healthy, grounded lifestyle.
The vision of the Liwa family of private international schools is to provide an outstanding international education that inspires students to be self-disciplined, globally aware, independent lifelong learners, who are innovative leaders and critical thinkers. Liwa International School works through Partnerships & Awards with parents, teachers, and the community, and educates students to high academic international standards by applying a learning-centered approach, which prepares self-confident and socially responsible, young adults for our evolving and changing world.
To support young men and women to become future leaders of the UAE, Liwa International School – Al Mushrif will do this through the provision of advanced art and technological learning-focused environment, coupled with a broad and balanced extra-curricular program, including community outreach work. Our Core values sit at the heart of the school and are modeled by staff and promoted in our students through our teaching, learning, and everyday practice.
Liwa International School – Al Mushrif is proudly part of Liwa Education, we welcome applications from regional and international teaching and administrative professionals looking for a role at one of the top international schools in Abu Dhabi.
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Other Teaching Jobs at Liwa International School - Al Mushrif
Our Commitment
Please note that Teach Away provides information on behalf of schools and cannot accept liability for information provided or policies schools may adopt. Be sure to verify all details that apply to you, and check for the latest visa and work permit requirements. For any questions regarding job postings, please contact the school directly.
Teach Away believes in diversity and inclusivity, and that everyone deserves to be treated with respect and be considered fairly and equally for employment. We ensure all schools we work with adhere to our pledge to promote inclusivity and diversity in education and recruitment practices.
Academic Department Assistant
Job Description
Key Responsibilities
Document Control & Policy Lifecycle Management
● Act as the central document controller for Liwa Education academic and operational documentation.
● Maintain document version control, naming conventions, storage structures and filing systems across relevant platforms.
● Coordinate the administrative side of the policy review cycle, including review schedules, circulation, feedback collection, tracking of amendments, approvals and publication.
● Maintain policy review trackers and follow up on review timelines and outstanding actions.
● Ensure superseded documents are archived appropriately and current versions are clearly identified and accessible.
Curriculum & Academic Process Coordination
● Maintain and proactively monitor calendars, timelines and review schedules relating to curriculum and academic processes.
● Send reminders and follow up with schools, departments and Subject Leaders regarding upcoming deadlines, reviews and required documentation.
● Support the coordination of cyclical curriculum review processes across schools and departments.
● Maintain trackers, timelines and documentation relating to curriculum review cycles.
● Support the collection, collation and formatting of curriculum-related documentation from schools and Subject Leaders.
● Support the administrative organisation and publication processes relating to scope and sequence documentation.
● Maintain curriculum manuals and curriculum catalogues in line with approved updates and review schedules.
● Support communication and follow-up relating to curriculum review requirements and deadlines.
Assessment & Examination Administration
● Provide administrative support for assessment and examination processes across Liwa Education.
● Coordinate the organisation, storage and retrieval of examination papers and associated assessment materials.
● Maintain secure and organised electronic filing systems for assessment documentation.
● Assist with assessment scheduling, documentation preparation and communication processes where required.
Data Management & Reporting
● Extract data from PowerSchool and related systems as directed.
● Prepare spreadsheets, reports, summaries, trackers and presentation materials for leadership teams.
● Support the formatting and presentation of academic and operational data for meetings and reports.
● Maintain accurate and organised records and data files.
Training, Induction & Meeting Coordination
● Arrange induction programmes, training schedules and related logistical arrangements.
● Coordinate invitations, attendance tracking, materials preparation and meeting arrangements.
● Collect, collate and present participant feedback following training and induction activities.
● Arrange meetings relating to assessment, governance, curriculum and other Liwa Education processes.
● Prepare agendas, circulate documentation and maintain meeting records and action trackers where required.
Liaison & Communication
● Act as an administrative point of contact between schools and Liwa Education departments and personnel.
● Support communication and follow-up regarding timelines, document submissions, reviews and process requirements.
● Chase outstanding information, documentation and actions professionally and consistently.
● Support the smooth coordination of cross-school academic and operational processes.
General Administrative Support
● Create, format and quality-check professional documents, presentations, trackers and reports.
● Maintain organised electronic filing systems and administrative records.
● Support wider academic operations and administrative projects as directed.
● Undertake additional administrative duties appropriate to the role.
Experience
● Previous administrative experience required.
● Experience working with large volumes of documentation and tracking processes preferred.
● Experience using Microsoft Office 365 applications, including Sharepoint and OneDrive
Skills & Competencies
● Strong organisational skills and attention to detail.
● Ability to manage timelines and follow up on tasks effectively.
● Strong document formatting and presentation skills.
● Ability to organise documents and maintain accurate records.
● Good written and verbal communication skills.
● Ability to work professionally with multiple schools and departments.
● Ability to maintain confidentiality where require
● Ability to manage workload and prioritize effectively
Job Benefits
Job Requirements
Our Commitment
Please note that Teach Away provides information on behalf of schools and cannot accept liability for information provided or policies schools may adopt. Be sure to verify all details that apply to you, and check for the latest visa and work permit requirements. For any questions regarding job postings, please contact the school directly.
Teach Away believes in diversity and inclusivity, and that everyone deserves to be treated with respect and be considered fairly and equally for employment. We ensure all schools we work with adhere to our pledge to promote inclusivity and diversity in education and recruitment practices.
About Liwa International School - Al Mushrif
Al Mushrif - W24-01 - Abu Dhabi, AZ, AE
Liwa is an established educational leader, recognized for providing an accessible, high-quality, American curriculum education in the United Arab Emirates for the past three decades.
Our schools and nurseries across Al Ain and Abu Dhabi offer a challenging American curriculum education, combining the essence of Emirati values with a rich set of core competencies that produces confident, resilient, and courageous young leaders.
Our students learn to develop an international mindset, grounded in local values, understanding, and appreciation. We understand the need for agility and adaptability in an ever-changing landscape and our graduating students are fully prepared to meet both national and global challenges, now and in the future.
The vision of the Liwa Family: Create a leading international school for Abu Dhabi underpinned by an outstanding and inclusive education enriched in national values.
The mission of the Liwa Family: We provide the highest standards of teaching and learning which promote critical thinking, and collaborative learning within a strong school and parent community.
Our Values
- Respect: We respect each other’s values, differences, and contributions.
- Integrity: We act with integrity and honesty with a strong sense of fairness, respect, and dignity.
- Innovation: We encourage curiosity and new ideas, and constantly strive to exceed expectations.
- Commitment: We pursue our learning with energy, determination, and the commitment to succeed.
- Collaboration: We recognize one another’s strengths and work together to achieve success.
About LISM
Situated in the thriving downtown Mushrif area of Abu Dhabi, Liwa International School – Al Mushrif offers a vibrant and holistic American international education. We understand the modern-day needs of young people and utilize them to engage our students in learning, encourage intellectual risk-taking, and pursue a healthy, grounded lifestyle.
The vision of the Liwa family of private international schools is to provide an outstanding international education that inspires students to be self-disciplined, globally aware, independent lifelong learners, who are innovative leaders and critical thinkers. Liwa International School works through Partnerships & Awards with parents, teachers, and the community, and educates students to high academic international standards by applying a learning-centered approach, which prepares self-confident and socially responsible, young adults for our evolving and changing world.
To support young men and women to become future leaders of the UAE, Liwa International School – Al Mushrif will do this through the provision of advanced art and technological learning-focused environment, coupled with a broad and balanced extra-curricular program, including community outreach work. Our Core values sit at the heart of the school and are modeled by staff and promoted in our students through our teaching, learning, and everyday practice.
Liwa International School – Al Mushrif is proudly part of Liwa Education, we welcome applications from regional and international teaching and administrative professionals looking for a role at one of the top international schools in Abu Dhabi.
More undefined Teacher Jobs
Other Teaching Jobs at Liwa International School - Al Mushrif